Facilities Officer
Location: Dover.
Salary: £26,393 per year.
Job type: 35 hours per week. Hybrid working depending on operational needs. Full time.
The Company:
Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.
The Candidate:
The successful candidate will be organised and innovative, have demonstrable experience of accurately and successfully advising Managers on a wide range of Facilities and Health & Safety related matters, and be passionate about protecting our vulnerable clients.
If you are adaptable and an excellent communicator, have demonstratable experience managing the facilities of an office and are looking for an exciting role within a charity that is making a difference, we’d love to hear from you!
The Role:
We are currently looking for a Facilities Officer to join our resourceful and cooperative Facilities and OHS team, on a Permanent Contract.
The objective of this role is to support the Facilities Manager to manage and secure practical, pragmatic solutions to a range of premises and health and safety issues which are timely, effective, bound by budgets and understood by staff who will be able to find it straightforward to comply. Building positive partnerships and relationships with Migrant Help managers and colleagues is an essential aspect of this role.
Duties and responsibilities:
Supporting the Facilities Manager with management of offices and premises as required ensuring that we comply with regulation and legislation in terms of Health and Safety and good/best practice standards
- Procure fixtures and fittings for our offices/premises as required to meet our obligations as an employer and accommodation provider and undertaking day to day maintenance of the Migrant Help asset register
- Supervision of the mini fleet of pool vehicles; undertaking weekly checks for road worthiness and cleanliness, monitoring mileage, service schedules and the reporting of defects. Also inducting new drivers on the policy and use of the vehicles
- Maintain records of energy usage, waste costs in line with our targeted reductions in carbon emissions
- Maintain a record of health and safety risk assessments and safe systems of working. Advising the relevant manager/department on when these are due for review and/or update
- Maintain records of statutory compliance checks, e.g. PA Testing, annual inspection of fire equipment, alarms are relevant and up to date
- Support managers in the provision of DSE self-assessments and their follow up, where necessary conducting home visits for full-time home workers
- Work with HR to ensure that all staff training is compliant with the law/regulation as required
- Support the provision of audit and Facilities checks on Migrant Help’s offices and services to ensure compliance with ISO45001, ISO9001 and ISO27001 accreditations
- Maintain records of accidents and near misses and working with those involved and their managers take necessary steps to prevent a recurrence
Experience and skills:
- Ability to collect, analyse and disseminate Facilities and Health and Safety data for reporting purposes
- Excellent computer Excellent computer skills, in particular cloud-based apps, MS Office, SharePoint and Teams
- Clear and precise written and oral communication skills, including well developed letter writing, minute-taking and form completion
- Have high attention to detail and excellent problem solving, organisation and administrative skills
Benefits:
- Flexibility and work life balance
- Enhanced family friendly provisions
- Additional holiday entitlements
- Perkbox benefits
- Non-contributory pension scheme
Please click on the APPLY button to complete the application form for this role.
Candidates with the relevant experience or job titles of Facilities Administrator, Facilities Helpdesk Lead, Facilities Supervisor, Facilities System Specialist, Facility Coordinator, Global Corporate Properties Coordinator, Global Workplace Manager, Compliance, Procurement, Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, Personal Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Clerk, Business Administrator, Finance Administrator, Finance Assistant, Accounts Assistant, Accounts Administrator, Learning and Development Administrator and Human Resources may also be considered for this role.
