Job Title: Facilities Officer
Location: Dover
Salary: £25,875 per year.
Job type: 35 hours per week. Full-Time, Permanent. Hybrid working depending on operational needs.
The Company:
Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.
The Candidate:
The successful candidate will be organised and analytical, have demonstrable experience of managing accommodation which supports adults and families, and be passionate about protecting our vulnerable clients.
If you are adaptable and an excellent communicator, have demonstratable experience managing the facilities of an office and are looking for an exciting role within a charity that is making a difference, we’d love to hear from you!
The Role:
We are currently looking for a Facilities Officer (Accommodation) to join our resourceful and cooperative Facilities and OHS team, on a Permanent Contract.
The post holder will be responsible for assisting with incoming and outgoing post and emails relating to Asylum Support which plays a key part in ensuring that our Service Users receive the support they need. This role will also involve quality checking Asylum Support applications prior to submission to the Home Office, ensuring compliance with all applicable regulatory requirements, policies and procedures.
Duties and responsibilities:
Supporting the Head of Facilities and OHS and Regional Manager(s) with:
- Management of accommodation to ensure we comply with regulation and legislation in terms of Health and Safety and good/best practice standards.
- Support the Head of Facilities & OHS with the procurement of client accommodation
- Procure fixtures and fittings for our accommodation as required to meet our obligations as an accommodation provider
- Day to day maintenance of the Migrant Help accommodation asset register
- Supervision of day-to-day management of our accommodation in Dover and other sites as and when required. Undertaking regular checks for condition and cleanliness. Monitoring planned and preventative maintenance schedules and urgent repairs
- Maintain records of energy usage, waste costs in line with our targeted reductions in carbon emissions
- Maintain a record of health and safety risk assessments and safe systems of working. Advising the relevant manager/department on when these are due for review and/or update
- Liaison with landlords to ensure they meet their statutory obligations in the management of their buildings
- Maintain records of statutory compliance checks, e.g. PA Testing, annual inspection of fire equipment, alarms are relevant and up to date
- Undertake regular and periodic checks of the accommodation to ensure it meets the standards set out in contracts and other agreements
- Work with HR to ensure that all staff training related to the accommodation is compliant with the law/regulation as required.
- Support the provision of audit and other inspection on Migrant Help’s accommodation to ensure compliance with ISO45001, ISO9001 and ISO27001 accreditation
- Maintain records of accidents and near misses and working with those involved and their managers take necessary steps to prevent a recurrence
- Promote equality, diversity and inclusion in all actions and activities.
Experience and Skills:
- Previous experience in a Facilities Officer/Administrator role in a multi-location context
- Excellent computer Excellent computer skills, in particular cloud-based apps, MS Office, SharePoint and Teams.
- Clear and precise written and oral communication skills, including well developed letter writing, minute-taking and form completion.
- Have high attention to detail and excellent problem solving, organisation and administrative skills
Benefits:
- Flexibility and work life balance
- Enhanced family friendly provisions
- Additional holiday entitlements
- Perkbox benefits
- Non-contributory pension scheme
Please click on the APPLY button to complete the application form for this role, attaching a copy of your CV and cover letter.
Candidates with the relevant experience or job titles of Facilities Administrator, Facilities Helpdesk Lead, Facilities Supervisor, Facilities System Specialist, Facility Coordinator, Global Corporate Properties Coordinator, Global Workplace Manager, Compliance, Procurement, Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, Personal Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Clerk, Business Administrator, Finance Administrator, Finance Assistant, Accounts Assistant, Accounts Administrator, Learning and Development Administrator, may also be considered for this role. and Human Resources may also be considered for this role.
