Job Title: Senior Administrator – Utilities
Location: South Gloucester
Salary: Competitive
Job Type: 40h per week (9-5:30 + half hour lunch break)
Bruton Knowles LLP is an independently owned Chartered Surveying practice who provide a comprehensive range of surveying and property services.
We’ve taken on new, innovative ways of working to deliver our services and we’ve created a new strategy to target key areas of growth for the business, resulting in the launch our new Utilities and Infrastructure team, our new National Valuation Team and further development for our Rural team whilst bolstering our activity in commercial, planning and development.
The Position:
We are currently looking to appoint a full-time Senior Administrator on a permanent basis to provide administrative support to the Utilities & Infrastructure Team. The position is based in the Bristol or Gloucester offices, a portion of work can be based at home. We are looking for applications from pro-active individuals who have experience in using Microsoft Office including Excel.
Main Responsibilities, Tasks and Key Duties:
The role will support administration across the whole business including development and refining office systems while assisting with the co-ordination of the team’s activities and business objectives. Main duties include:
- Devising and maintaining office systems, including data management.
- To assist with admin duties when required including; typing some documents, formatting, collating, binding and amending documents.
- To assist with sending out large-scale mailshots.
- To fully utilise equipment and systems; photocopying, scanning, printing, franking machine.
- To set up new jobs/projects and administer existing jobs.
- To assist in production of all invoices to enable team to meet monthly and year end targets.
- To ensure that schedules for key clients are updated and circulated regularly.
- To co-ordinate and assist with survey access and maintaining records for clients using all required systems.
- To maintain the team’s filing systems including producing new files and regularly reorganising and archiving.
- To open, distribute and frank post.
- Record phone calls, enquiries and requests, and handling them when appropriate.
- To cover reception as and when required.
- Compliance with Company standards and procedures.
The Candidate:
- The job will require someone who can efficiently organise their own personal workload and responsibilities; the ability to determine priorities and consistently meet deadlines and provide an effective and efficient administrative service.
- The role will require someone who is resilient and able to deal with changing demands and tight deadlines.
Knowledge, Skills and Abilities:
- Excellent organisational skills with the ability to work flexibly to accommodate changing priorities and deadlines.
- A team player with the ability to work unsupervised and as part of a busy team.
- Excellent written and verbal communication.
- Self-motivated, keen to learn and develop and has a can-do attitude.
The successful candidate will:
- Be pro-active with good interpersonal skills and an ability to communicate effectively, both orally and in writing.
- Have a high level of attention to detail.
- Have the ability to manage time effectively, prioritising tasks to ensure that deadlines are met.
- Be a keen team member, with the ability to accept responsibility and work on their own initiative.
- Possess excellent client relationship skills.
- Maintain discretion when dealing with confidential data.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Senior Administrator, Office Manager, Office Admin, Administrative Assistant, Administrative Support, Business Support Administrator may also be considered for this role.
