Job Title: HR Assistant
Location: York
Salary: £20,000-£23,000 per year – Depending on Experience.
Job type: Full time, Permanent. 8.00am-5.00pm, Monday-Friday. 40 hours per week. Occasional overtime may be required.
You may not have heard of Stage One, but you will have seen our work. We deliver exciting and innovative projects within the creative industries, from Olympic Cauldrons to TV sets, from giant artworks to jaw-dropping structures. End clients include Google, The BBC, The Brits, Amazon, Netflix and even governments of rarely visited nations.
Our work can be seen around the world and falls into the following categories: large-scale events, theatre and TV sets, ceremonies, art installations and architectural pavilions. Stage One is a unique and innovative company to work for. Our clients come to us for help solving complex design challenges, turning their concepts and visions into things of beauty.
We are a multi-disciplined manufacturing facility spread over 14,000Sqm of estate. We are based in four giant hangars that house engineering, fabrication, woodwork, finishing and a specialist manufacturing facility.
The Role:
The HR Assistant will provide key administration support and deal with a wide range of tasks which will include recruitment and onboarding, absence management, updating personnel files, staff performance and reviews, training and development, disciplinary matters and general record keeping.
Key Responsibilities:
- Processing new starters, leavers and contractual changes
- New starter IT setup and administration
- Logging holidays on our internal system, ownership of the holiday request inbox
- Recruitment administration, including arranging interviews and note taking in interviews
- Timesheet administration for payroll and raising PO’s
- Booking and setting up agency workers on our internal system
- Scanning in annual reviews, assisting in the review process
- Updating the jobs board weekly
- Responding to HR emails
- Drafting letters and correspondence
- General administration and filing
- Recording and monitoring absence levels, processing absence forms
- Inputting training records and certificates, scanning in documentation, supporting with training programmes and presentations
- Conducting training audits
- Issuing induction forms and inputting on the internal system
- General office support & administration, including answering incoming calls and assisting with client visits and other departments as required
Person specification:
Qualifications
- A general education to include 5 GCSE passes at Grade C or above (including Maths and English), or an equivalent educational qualification, or relevant experience (Essential)
Knowledge
- Knowledge of administrative procedures & processes used in a busy office (Essential)
- Knowledge of HR policies and procedures (Desirable)
- Knowledge of basic employment law (Desirable)
Personal Attributes
(Essential)
- An approachable and professional manner with a positive attitude to work
- Excellent communication skills (written and verbal)
- Ability to remain calm when under pressure
- Ability and experience of maintaining confidentiality
- Highly organised and strong attention to detail
- Enthusiasm to support other areas of the department as required
Skills, Experience, Abilities & Competencies:
(Essential)
- Strong administration experience
- Competent in the Microsoft Office suite including Word, Outlook and Excel
- Excellent time management skills and the ability to effectively prioritise own work and follow procedures in order to produce work to a high standard, to required deadlines
(Desirable)
- Previous HR experience
- Experience of using internal databases
- CIPD Level 3 desirable but not essential
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of: Candidates with the relevant experience or job titles of; Human Resources Executive, HR Assistant, Human Resources Administrator, HR Administrator, Human Resources Assistant, Human Resources, HR team Admin, Talent Development Administrator, Junior HR Advisor, Administrative Support, Office Administrator may also be considered for this role.
