Job Title: Receptionist and Trainee HR Assistant
Location: London
Salary: Competitive
Job Type: Permanent, Full time
Dataquest is a leading Managed Service Provider, including IT, Cloud, Managed Print and Telecoms Solutions & UC.
We believe that people are at the heart of our success and strive to create an environment in which they can thrive. We encourage everyone to maintain a healthy work/life balance and strongly believe in investing in our employees’ futures.
The Role:
The Receptionist/Trainee HR Assistant ensures a smooth running of their office whilst having a development plan in place to develop and gain experience in HR, its processes, and procedures.
Key Duties:
- Answering incoming calls, directing information emails to the correct department
- Greeting and looking after visitors
- Diary management for meeting rooms, proactively addressing schedule clashes and arranging alternatives
- Provide general administrative support to HR Executive such as maintenance of HR systems, maintaining legal information, communicating changes
- Communicate new starter information via monthly people updates
- Active involvement in HR Projects
- Dealing with internal and External Post, arranging couriers as required
- Health & Safety – support the Group HR Director with Health & Safety at The Company
- Lead with Health & Safety testing e.g. PAT testing, arranging fire drills, emergency lights tests, and arranging annual fire extinguisher service
- Review and streamline current processes and procedures
- Responsible for their annual Environmental Survey, ensuring they retain their gold standard with the support of the HR Executive
- Support with the creation of presentations reports as required
- OM Management, maintaining a clear desk policy, ordering office supplies, and liaising with third party suppliers to ensure standards are upheld for a safe and clean working environment.
- Organise office events such as Charity/Healthy living/ fun at work
- Support directors with any admin tasks required
About you:
This role is for someone who has a keen interest in office management and HR, someone who is positive and cheerful, full of ideas whilst also having polished and professional approach.
Essential experience includes:
- Excellent communication skills, both written and verbal, and the ability to communicate with people at all levels
- Great organisational and administrative skills
- Outstanding customer-service in person and via telephone
- Health and Safety knowledge and understanding would be desirable
- Prioritising and time-management skills
- Ability to work in a fast-paced, high-volume environment
- Ability to maintain discretion and confidentiality at all times
- Previous office management experience
- Looking to study CIPD – Dataquest are committed to investing in our employees and will support you in completing this qualification.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the experience or relevant job titles of; Receptionist, HR Administrator, HR Admin, Administrator, Admin, Support, Assistant, Client Services, Client Support, Human Resources Administrator, Human Resources Administrator, Office Administrator, Office Admin, Office Assistant, Office Associate, Office Support, General Admin, Team Administrator, Experienced Admin, Experienced Administrator, Team Admin may also be considered for this role.
