HR Administrator / Human Resource Administrator

Job Title: HR Administrator

Location: Atherton, Manchester, M46 0SU.

Salary: £18k to £20k plus

Job Type: Permanent, Full Time

The Company:

Ascot Services provides market leading solutions across a number of disciplines that includes; facilities management, construction services, engineering services, planned preventative maintenance and environmental solutions, all with 24/7 dedicated client support.

The Position:

As HR Administrator, you will provide a high-quality, hands-on, professional HR service to employees and line Managers. As a people focused team member you will have excellent communication and organisational skills.

Key Responsibilities:

• Update and maintain all personnel records via People HR System.
• Record all absence (sickness, maternity, paternity, other events etc).
• Prepare HR letters and documents, assist the payroll function by providing relevant employee information e.g. absence, starters, leavers.
• Working with the HR Co-ordinator to ensure the professional onboarding of new staff:
  • Pre-employment checks
  • Set up on People HR system
  • Collate company equipment required (work items issued)
  • Set up emails and IT access with outsourced IT provider
  • Set up IT equipment
  • Carry out DBS Checks, including monitor and reporting
  • Set up IT equipment when required
• Processing Leavers
  • Arrange Exit interview and collation of exit interview stats.
  • Process leavers via People HR and ensure the return of company equipment.
  • Action leavers as per leavers process and leavers checklist.
• Maintenance of People HR, Ascot and client portals to ensure accurate employee records, starters and leavers and scanning and uploading of qualifications.
• Support the HR Co-ordinator with booking statutory training.
  • Source and book training courses for all staff
  • Obtain Quotes from Training Providers
  • Place Purchase Order for Training Course
  • Check staff levels and labour scheduling, notifying Leads/Managers of dates
  • Issue Training Agreement along with Joining Instructions to trainee, ensuring a signature is obtained
  • Liaise with Accounts re Payment
  • Obtain and upload Certification following completion
• Working with the HR Co-ordinator to ensure that training completed is recorded via People HR.
• Reception – greeting visitors and answering the main switch board for reception only calls.
• Vehicle Management – updating Key Fleet and vehicle folders, booking repairs, servicing, MOT’s, and placing orders.
• Raising PO’s in line with the Supply Chain Policy for recruitment, training courses, IT hardware, uniform, stationary, and other adhoc orders.
• Other tasks such as ordering uniform/PPE, stationary.
• PAT/Asset register – ongoing upkeep to ensure accurate records.
• All other duties as may reasonably be required by the HR Manager.

The Candidate:

• Previous HR Administrative experience would be an advantage.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
• Ability to organise and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, proactive approach to work including the ability to prioritise and re-priortise.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office, Word, Excel and PowerPoint.

Benefits:

• Attractive benefits package
• 24 days annual leave plus bank holidays
• NEST pension

Our Values

Expertise

Expert at what we do with relevant industry experience and in-depth knowledge of the market

Teamwork

Build strong teams that have a shared goal and who rally around the mission and vision of the organization.

Innovation

Curious, adventurous and creative with the courage to try something new.

Commitment

Through trust, personal accountability, loyalty and passion we will deliver on key business objectives.

Compliance

Delivery of outstanding results in a safe, compliant and ethical way.

Integrity

Honest, open, inclusive and fair so you can trust us to adhere to our word.

Please click the APPLY button and to submit your CV/Cover Letter.

Candidates may have experience or relevant job titles of; Human Resources Administrator, HR Assistant, Employment Advisor, Office Assistant, Human Resources Executive, HR Graduate, HR Assistant, Human Resources Analyst, HR Advisor, Human Resources Advisor, People Assistant, HR Generalist, HR Officer may also be considered for this role.