Job Title: Commercial Property Administrative Assistant
Location: Stourbridge, West Midlands
Salary: Dependent on experience
Job type: Full Time
Wall James Chappell is a modern specialist firm of solicitors which can trace its origins in Stourbridge back to 1830.
Our commitment to working together with our clients and prioritising the value of our service has allowed us to maintain long-term relationships with our clients and establish a reputation as a trusted legal advisor.
The role:
Providing administrative support to fee earners:
Key Responsibilities and Accountabilities:
- Opening and creating new files.
- Entering client details on the case management system.
- Utilising the Firm’s case management system to best effect.
- Complying with the Firm’s various policies and procedures contained in the office manual.
- Proof reading of documents.
- Issuing first letters.
- Applying for local searches.
- Applying for property searches.
- Preparing Land Registry applications.
- Using Land Registry Portal.
- Speaking to lenders, brokers and estate agents.
- Keeping clients updated as to progress.
- Completing pre-completion searches.
- Sending and receiving faxes and emails
- Preparing letters, memos and bills.
- Preparing completion statements.
- Preparing post-completion documents.
- Filing Stamp Duty Land Transaction returns.
- Filing.
- Audio typing on digital audio system.
- Maintaining diaries.
- Making and taking telephone calls.
- Taking messages.
- Seeing clients in reception when necessary.
- Dealing with new client enquiries.
- Inputting timesheets on case manager.
- Photocopying.
- Completing cashier slips for cheques, cash and bank transfers or dealing with them via Partner.
- Requesting files from storage.
- Closing files.
- Preparation of bills
- Covering for other secretaries as required.
- Ensuring the confidentiality and security of all practice and client documentation and information.
- Ensuring that outstanding client care is given at all times.
- Any other duties that are reasonably asked of you by the partners.
The Candidate:
- Super organised
- Friendly and helpful
- Flexible and able to prioritise a changing to do list
- Detail oriented and accurate
- Trustworthy, discreet and reliable
- Self-motivated
- Articulate and a good communicator
- Good with English (verbally and written)
- Proficient in using a computer (especially Word, Excel and MS Office)
- Able to work in a team
- Calm under pressure
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of: Office Assistant, Office Administrator, Property Admin, Office Admin, Administrator, Admin, Office Associate, Office Support, General Admin, Executive Assistant, Personal Assistant, PA may also be considered for this role.
