Job Title: Projects Admin Assistant
Location: Atherton, Manchester, M46
Salary: £9,000 – £10,000 per annum (FTE: £18,000 – £20,000)
Job Type: Part time, Monday to Friday, 10am until 2pm (20 hours per week)
The Company:
Ascot Services provides market leading solutions across a number of disciplines that includes; facilities management, construction services, engineering services, planned preventative maintenance, environmental solutions, all with 24/7 dedicated client support.
The Position:
As an Admin Assistant, you will be part of the Project Management Office (PMO). You will provide administrative support to the Lead Contract Co-ordinator to ensure the smooth running of essential administrative tasks. You will be a self-starter and have excellent organisational and communication skills. In this role you will gain experience of a variety of administrative tasks in a fast-paced environment.
Key Responsibilities:
- Effectively manage work instructions received via the Service Desk in accordance with agreed process. Including new enquiries.
- Acknowledge receipt of work instructions utilising the agreed Service Desk templates.
- Communicate with clients on estimated work commencement dates and keep them updated so that they are fully briefed as to when work will be carried out and reasons for changes to planned timescales when appropriate.
- Add timely, accurate, clear and concise progress updates on the Service Desk.
- Attend weekly labour planning meetings and ensure the regular, accurate update of the FM labour planner.
- Create and manage folders in the document management system area of Teams.
- Ensure timely Portal uploads, including flash reports and programmes of work.
- Adhoc assistance as required by the Lead Contracts Co-Ordinator.
The Candidate should possess:
- Experienced business administrator.
- Experience of working in the facilities management or construction sector would be desirable.
- Ability to organise and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, proactive approach to work including the ability to prioritise and re-priortise.
- Ability to work on own initiative.
- Excellent IT skills, including a working knowledge of Microsoft Office, Word, Excel and PowerPoint.
The ideal candidate will have:
- Integrity – Honest, open, ethical, and fair so our people trust us to adhere to our word
- Teamwork – Work effectively as part of a team, supporting your colleagues as appropriate
- Outstanding collaboration to deliver on key business objectives
- Delivery of outstanding results in a safe, compliant and ethical way
- Problem solving – Continual improvement through innovation
- Emotional Intelligence – Be aware of, control, and express one’s emotions in a positive constructive way
- Strong communication skills
- Ability to maintain high levels of accuracy
- Ability to multi-task
Report to: Lead Contract Co-ordinator
Benefits:
- Attractive benefits package
- 24 days annual leave plus bank holidays
- NEST Pension
Please click the APPLY button and to submit your CV/Cover Letter.
Candidates with experience or relevant job titles of; Contracts Coordinator, Contracts Specialists, Contracts Officer, Contracts Assistant, Contracts Manager, Project Manager, Project Assistant, Construction Projects, Project Coordinator, Project Surveyor, Property Surveyor, Construction Project Surveyor, Building Contracts, Property and Facilities Surveyor, Construction Contracts Officer, Property Maintenance Manager, Facilities Manager, Property Maintenance Coordinator, Facilities Coordinator will all be considered.
