Job Title: Office Administrator
Location: Calverley, Leeds
Salary: £23,000 -£25,000
Job Type: Full time, Permanent
Are you an Office Guru? The one that everyone comes to for everything and anything? The one that keeps the Sales Team on track with their paperwork? The one that raises Purchase Orders and makes sure bills are paid on time? The one that ensures customers get invoiced on time, in line with contracts? All this alongside making sure we don’t run out of teabags or stationery? Then you are the one we are looking for!
We are an IT Support company and our team are astounding at keeping our customers up and running with their IT, but less focused on paperwork, processes, administration and invoice processing. We are at an exciting point, having experienced phenomenal growth in the last two years with additional customers and product offerings, so we want to bolster our team with a Superstar Administrator that can keep us all in check.
We need an enthusiastic all-rounder who is not afraid to roll their sleeves up and get involved in all sorts of tasks. Someone that can spot where help is needed and offer support.
This is a broad ranging role and is not bound by the list below, but more by the willingness to take on new challenges and to support the company’s growth.
Key Duties:
Sales Admin Support:
- Raising supplier purchase orders and customer invoices
- Keeping track of contract renewal dates, diarising anniversaries, and scheduling licence subscription renewals
- Helping prepare proposals, presentations, and sales campaigns
- Answering customer queries and scheduling sales call-backs
- Maintain the CRM database with new leads and opportunities
Accounts:
- Matching supplier invoices to purchase orders and approving for payment
- Ensuring costs are coded correctly
- Track purchases to sales, to check that customers have been invoiced
- Chase debtors for payment
General Administration
- Front of house; meeting and greeting visitors
- Answer incoming calls and directing to the team
- Check voicemails and action accordingly
- Facilities management – ensure stationery, refreshments, office supplies etc are kept stocked up
- Managing the cleaning contractors
- Able to implement processes and procedures to ensure our high standards of customer excellence are met
- General office admin, such as post, printing, Director’s support etc
About you:
- Excellent communication and customer service skills
- Ideally have Sales Admin and basic accounts experience
- Skilled in Microsoft Office products such as Excel, Word, PowerPoint and Outlook
- IT literate – used to using databases, accounting packages (preferably Xero) and video meetings (Zoom, Teams etc)
- Pays close attention to detail and can think analytically, with exceptional organisational skills
- Be able to work on own initiative, taking on responsibilities and challenges without the need for constant supervision
- Action-orientated with a ‘get the job done’ ethos
- Has a positive attitude and the ability to manage your own time and organise your workload
- Be confident and self-assured, yet approachable; no shrinking violets here!
- Full driving licence and vehicle
Benefits:
- Great working environment in Leeds suburbs
- 25 days holiday plus extra Birthday holiday – never work on your birthday again!
- Healthcare and Well-Being scheme
- Pension scheme (additional employer contribution)
- Training and Personal Development plan; helping you succeed!
- Free parking
- Free team lunch every month
- Life Insurance cover
- Great staff parties
- Fantastic culture and environment in which to thrive and develop
Candidates must be immediately eligible to work within the UK and within easy daily travelling distance of Leeds. No agencies, please.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Receptionist, Administrative Assistant, Client Services Executive, Office Assistant, Support Administrator, Business Administrator, Admin Support, Secretary, Clerk, Office Support, Admin Assistant, Business Support may also be considered for this role.
