Job Title: Administrative Assistant x2
Location: Gloucester, Gloucestershire
Salary: Competitive
Job Type: Full Time, Permanent
Bruton Knowles LLP is an independently owned Chartered Surveying practice who provide a comprehensive range of surveying and property services.
We’ve taken on new, innovative ways of working to deliver our services and we’ve created a new strategy to target key areas of growth for the business.
The Position:
We are currently looking to appoint two full-time Administrative Assistants to provide administrative support to the Gloucester office and wider BK offices. We are looking for applications from individuals who will enjoy a varied workload within a dynamic team.
Responsibilities Include:
- To primarily provide support to the Gloucester Administration team to assist with administrative workload. The role will also support administration across the whole business.
- To assist with admin duties when required including; dictation/typing, formatting, collating, binding and amending documents.
- To fully utilise equipment and systems; photocopying, scanning, printing, franking machine.
- To set up all new jobs/projects within Changepoint and administer existing jobs.
- To maintain the team’s filing systems including producing new files and regularly reorganising and archiving.
- To open, distribute and frank post.
- To assist with sending out large-scale mailshots.
- Record phone calls, enquiries and requests, and handling them when appropriate.
- Compliance with Company standards and procedures.
- Meeting and greeting visitors and clients and acting as a point of contact.
- Assisting with invoicing and inputting and processing data.
- Supporting with the production of reports.
- Organise and support internal meetings and events as well as shadowing/working with a Senior Technical Administrator.
- Assist with arranging meetings and organising catering.
- Update and maintain BK’s management information systems ensuring data is input accurately and in a timely manner.
The Candidate:
The job will require someone who can efficiently organise their own personal workload and responsibilities; the ability to determine priorities and consistently meet deadlines and provide an effective and efficient administrative service.
- Four GCSE grades A-C or 9-4 including English and Maths
Key Requirements:
- Be pro-active with good interpersonal skills and an ability to communicate effectively, both orally and in writing.
- Have a high level of attention to detail.
- Have the ability to manage time effectively, prioritising tasks to ensure that deadlines are met.
- Be a keen team member, with the ability to accept responsibility and work on their own initiative.
- Possess excellent client relationship skills.
- Maintain discretion when dealing with confidential data.
- Excellent organisational skills with the ability to work flexibly to accommodate changing priorities and deadlines.
- A team player with the ability to work unsupervised and as part of a busy team.
- Excellent written and verbal communication.
- Self-motivated, keen to learn and develop and has a can-do attitude.
- Friendly and communicative
- Excellent oral communication, interpersonal skills and polite telephone manner
- Excellent IT and systems skills and a highly proficient and experienced user of all Microsoft Office programmes, with excellent numeracy and spreadsheet skills
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Admin Assistant, Office Administrator, Administrator, Admin Assistant, Administration Clerk, Administrative Assistant, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Marketing Admin, Business Support, Executive Assistant, Office Assistant, Office Coordinator, Secretary, Clerk, Business Administrator, Executive Assistant may also be considered for this role.
