Purchase Ledger Clerk

Job Title: Purchase Ledger Clerk

Location: Huntingdon

Salary: £21,000 – £23,000 per annum depending on experience

Job type: Full time, Permanent

This is an ambitious UK-based company with subsidiary operations in the USA, France, Germany and China. They supply materials which are used for research, development and specialised manufacturing applications within areas such as Healthcare, Industry, Communications, Academia and Defence.

The Role:

The Purchase Ledger Clerk works to ensure that supplier invoice and payments are processed with accuracy in a timely manner, as well as take ownership and maintain accurate supplier accounts and ensure that account issues are resolved to minimise impact.

Key Responsibilities:

• Input multi-currency supplier invoices accurately on the system
• Ensuring 3-way matching of purchase orders, goods receipt notes and purchase invoice
• Pro-actively resolving invoice variances with suppliers and operations
• Manually coding invoices and ensuring all invoices are duly authorised
• Reconcile supplier statements in a timely manner
• Perform regular housekeeping checks and ensure ledgers are tidy
• Create and maintain supplier account data
• Dealing with and resolving supplier queries
• Dealing with and resolving site queries and requests
• Dealing with auditor requests
• Processing of employee expenses
• Prepare payment runs for employee expenses, backup for weekly payment runs
• Process company credit cards on a regular basis
• Working to meet deadlines in accordance with month-end closedown timetable
• Raising ad hoc individual payment requests when necessary
• Adhoc administrative support and cover for other colleagues
• Control contract files in relation to services provided to the business
• Contribute to the efficiency and effectiveness of the Finance Department by assisting the Finance Manager in identifying and implementing improved processes and procedures

The Candidate:

Education/Experience Requirements:

• Minimum of 3 years experience in a purchase ledger role
• Experience of reconciliations
• Understanding of basic accounting processes
• Ready and able to exercise initiative
• Excellent organisational skills and attention to detail
• Numerical and problem-solving skills
• IT skills – Microsoft Office Outlook, Word, Excel
• Excellent written and spoken communication skills

Continuous Improvement:

• Acknowledge the shortcoming and limitations within yourself and your team and take action to mitigate these
• Seek ways to improve and enhance the company’s working practices
• Be receptive to new ideas and practices to improve the results within your team
• Implement solutions and changes positively and encourage the same within your team
• Encourage your team to provide solutions not problems
• Be receptive to feedback for your own and team’s performance
• Go above and beyond
• Actively seek feedback from your teams customers to ensure their needs and expectations are met

Responsibility:

• Knowledge of managing the commercial impact of a team
• Ability to meet both personal and departmental KPI

One Team:

• Regularly communicate the progress of the department/teams efforts based against the operational plan and business objectives.
• Build a positive and healthy working relationship with all colleagues in your team and company.
• Communicate with all colleagues in a professional, calm and assertive manner
• Be flexible to the needs and requirements of other teams

Customer Centric:

• A mindset that puts the customer at the centre of everything the company does
• Flexibility and a positive attitude towards opportunity
• Exhibit a positive approach and treat all colleagues, clients etc with dignity and respect

Benefits:

• Pension
• Enhanced holiday entitlement
• Private Health Insurance
• Income protection and critical illness
• Life Assurance

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of; Bought Ledger, Accounts Administrator, Accounts Clerk, Finance Clerk, Finance Administrator, Finance Assistant, Finance Admin, Accounts Admin, Purchase Ledger Clerk, Accounts Clerk, Accounts Payable Assistant, Purchase Ledger Administrator, Purchase Ledger Assistant may also be considered for this role.