Job Title: Accounts Payable Executive
Location: Yiewsley, West Drayton
Salary: £25,000
Job Type: Full Time, Permanent (37.5 hours per week; Monday – Friday 09:00 – 17:30)
Established in 1979 and incorporated in 1985, this company is one of the largest independent IT service & support companies in the UK. Their philosophy of ‘service beyond the call’ delivers a high level of support to all your company’s communications and data management requirements.
Main Duties and Responsibilities:
- Daily Accounts Payable Duties
- The management of supplier invoices – Posting, Filing and controlling payment
- The management of supplier queries:
- Ensuring all supplier queries are addressed and returned within 24 hours
- Ensuring all Voicemails are logged for reference and returned within 24 hours
- Ensuring escalated supplier queries are managed and logged
- Bank reconciliations and supplier payments
- Supplier account reviews and missing costs analysis
- Supplier invoice coding and entry
- The management, review and checks of Purchase Orders to supplier invoices
- The management of supplier invoice differences to POs and following through to resolution
- Coding and review of invoices
- Posting of invoices through to the accounting package (Sage 200)
- Filing management
- Ensuring all supplier invoice folders are correctly labelled with periods, descriptions and Company Logos
- Ensuring all folders and boxes are archived and logged successfully annually (post audit)
- Ensuring care is taken with the organisation and presentation of all folders and boxes
- Ensuring all filing is organised for accessibility and audit
- Supplier statement reconciliation
- Ensuring all supplier accounts are reconciled monthly and before any payment
- Ensuring all supplier account payments are reconciled and allocated in line with supplier statements
- Cash and Bank
- The ‘Cash Position’ file must be managed throughout the day to reflect balances and any payments approved and setup
- The Cashbook to be managed throughout the month, reconciled and printed for managers approval (Month End)
- Ensuring all Bank Statements are printed / saved to folder monthly and kept organised for ease of accessibility
- Ad-hoc responsibilities
- The management of and timely return of all and any ad-hoc responsibilities assigned to you by your manager
- Audit
- The management or support and timely return of all audit queries assigned to you by your manager
The Successful Candidate:
Skills
- Working experience of Accounts Department with at least 3 years
- Experience of Microsoft Office applications (Excel, Word, Outlook etc.)
- Experience of working within an Accounting Package environment
- Strong PC Skills – to include as well as MS Office suite, CRM’s, Internet and email
Personal Attributes
- Thorough, demonstrates attention to detail
- Able to communicate well at all levels
- Able to work on own initiative with minimum supervision
- Organised and able to identify and prioritise work
- Supportive and reliable team member
- Ability to remain motivated by targets and deadlines
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the experience or relevant job titles of: Accountant, Accounts Assistant, Accounts Payable, Accounts Analyst, Accounts Payable Processor, Bookkeeping, Accounts Clerk, Book Keeper, Accounts Reconciliation, Bank Reconciliation, Finance Clerk, Finance Assistant, Bookkeeping will also be considered for this role.
