Job Title: Human Resource Administrator
Location: Kingston upon Thames (KT1 2EE)
Salary: £23,000 – £25,000 per annum
Job type: Full-Time, Maternity Cover (37 Hours Per week)
The Company provides facilities management services to the University – in particular, cleaning, caretaking, maintenance, security, reception, post, switchboard and management of the five Halls of Residence.
Key Responsibilities:
- Act as first point of contact for all queries which come into the HR department
- Ensure all HR records, both manual and electronic, are maintained and that Starters, Leavers and Changes are processed/ filed correctly for HR and payroll purposes, producing Payroll Changes Forms to be approved to payroll
- Ensure that all HR information and statistics are produced and maintained in a format which enables HR to provide support and advice to managers and enables HR to provide Management Information data
- Produce regular and ad hoc reports from the HR/Payroll (Unified) System as required
- Contribute to the development and maintenance of HR Systems
- Produce and maintain trackers and statistics on diversity, sickness absence and other information as required. Administrative Support to HR Systems and Processes (recruitment, performance and development reviews, payroll
- Acting as a first point of contact for all HR systems users
- Investigating issues raised
- Liaising with systems / software providers
- Undertaking audit checks of data to ensure accuracy of database information
- Build Management Information reports for both standard and ad-hoc reporting
- Support the HR Advisor with payroll related tasks as required
- In liaison with the HR Advisor, maintain the recruitment tracker analysing activity and results
- Advertise all vacancies as required
- Send out application packs where these cannot be downloaded electronically
- Ensure appropriate information is sent to selection panels for shortlisting and interview and make all logistical arrangements, including correspondence for interviews
- Process employment checks where appropriate, including eligibility to work in UK, DBS, verification of qualifications and reference checks
- Send out contract packs to all new employees ensuring all information is returned in a timely manner and processed/ filed
- Ensure new starters are processed on payroll
- Initiate and monitor the probation records
- Send out regret letters to unsuccessful applicants
- Produce and maintain the tracker on Performance and Development Reviews
- Undertake any other tasks commensurate with the job holder’s remit and level as required by the Interim Managing Director
The Candidate:
- Previous administration role experience in a busy department
- Previous experience in an HR environment
- Experience of using Microsoft Office applications including Word, Excel, PowerPoint and Outlook to an advanced level
- Previous experience of using a computerised HR system
- Previous experience in an HR / HR Payroll system support role preferably within a professional services environment
- Strong reporting and data skills (advanced MS Excel)
- Demonstrable experience working with HR systems
- Experience of evaluating, developing and improving business processes
- Meticulous attention to detail and accuracy
- Highly organised
- Ability to work as part of a team and independently when required
- Logical mind
- Ability to travel to any University site
- Proactive team player
- Discrete and confidential
Benefits:
- 25 days Annual Leave plus the 8 Bank holidays (Annual Leave Year runs from 1 August to 31 July)
- Group Personal Pension Scheme
- Life Assurance
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; HR Administrator, Human Resources Executive, HR Administrator, Human Resources Analyst, HR Advisor, Human Resources Advisor, HR Generalist, HR Officer, Human Resources, HR Advisor, Human Resource Assistant may also be considered for this role.
